COVID-19 Vaccine Update

Vaccine Update for 1/19/2021

Top 10 Vaccine Updates:

  • Please use this scheduling link for either 1st or 2nd doses. The one in Scope on 1/18 was causing challenges for some people. This scheduling link works best with the CHROME browser. When trying to schedule your second dose, if you receive an error message, please try to schedule your second dose again on day 17 after your first dose.
  • DON’T WAIT. While we will still have vaccinations possible for new employees or for special circumstances, ALL Mission Health employees who want the vaccine should schedule their 1st dose ASAP as we want to do have 1st doses completed by 2/- and ideally sooner. We had our spot early in vaccine administration, but now the allocation will start to go other tiers in our community. Please don’t miss your priority opportunity!
  • Please check your clinic location carefully. At this point MOST Asheville area vaccinations will occur in the new South Ashville location in order to be more convenient to all Mission Health employees and relieve hallway congestion for our patient care at the hospital. There are a couple remaining Mission Hospital old ER clinics, but please only schedule for these if you can’t get over to the other location.
  • Going forward, unless otherwise noted, the South Asheville clinic will be administering the Pfizer vaccine and the regional hospitals will have the Moderna vaccine. This is due to the cold storage requirements of the medications. Specific exceptions to this will be communicated to the regional hospital locations. Please keep in mind that your second dose needs to be of the same vaccine as your first, BUT you can get your second dose at ANY Mission health location.
  • Second doses are important! While most people have been great about coming for their second dose, there is a small percentage who have not yet. The second dose is a booster that significantly increases the efficacy of the vaccine. At this point EVERYONE who had the Pfizer vaccine prior to Christmas should have received dose 2 and many of those since Christmas are in their window now or will be soon. Here is some information from the CDC on what to expect with the 2nd Our WorkWell team reports that those who are reporting minor short term side effects are those that haven’t eaten or have eaten very little prior to the shot.
  • More clinics will continue to be opened for next week very soon. If you haven’t come up on your dose 2 window yet, please keep checking back and schedule that soon. Remember, the Pfizer window for dose 2 is 17 -21 days or as soon as possible after. For the Modern vaccine it is 24-28 days or as soon as possible thereafter.
  • In addition to scheduling please try to register yourself with the state CVMS system.  For most employees, your username is your HCA Email Address with the addition of “.COVID19vaccine” at the end.  For example, Doe@HCAHealthcare.com.COVID19vaccine.  You’ll need to select “Forgot your password?” for your initial login.  If you are unsuccessful, there will be people available to help with this at the clinic, however, any pre-registration will save you time in line AND eliminate significant manual data entry by your colleagues.
  • Want your family members or friends to be vaccinated? Check out our Community Resource Page to learn about what opportunities are available in your WNC County. Some even have alert systems you can sign up for so you can help your loved ones sign up for their vaccine appointment.
  • Keep going with the 3Ws. Just because people are vaccinated does not mean that COVID stops spreading. It is the combination of vaccinating our community AND safely practicing the 3Ws that will stop COVID.
  • Thank you for getting the vaccine and your understanding and patience as, like almost everywhere across the country, there have been some bumps in this process. Your flexibility is appreciated!

 


 

Vaccine Update for 1/13/2021

URGENT: New location for Mission vaccination clinic and other updates

Our primary Asheville vaccination clinic has moved from Mission Hospital’s old ER/cafeteria site to a new South Asheville clinic location. There are several reasons for this move revolving primarily around safety, convenience, and scalability as we look forward to increase our vaccination administration to our entire Mission Health team, medical staff, regional healthcare providers and beyond.

So far we have administered more than 7,000 doses of the vaccine across Western North Carolina starting with those most engaged in caring with our patients who have COVID-19. The time has come to expand the vaccination opportunity across Mission Health to our entire team – all of whom play an important part in patient care delivery. We are moving full steam ahead with vaccinating EVERYONE in Mission Health. ALL tiers within our health system are open and the goal is to have ALL Mission Health 1st doses complete by 2/1 so that we can finish 2nd doses and turn our attention to vaccinating others. DON’T WAIT to schedule your first dose here. Also, for those needing a second dose, more slots continue to open moving forward.

The new South Asheville Clinic will alleviate congestion in the hallways of Mission Hospital for our patients. It will also allow many of the Mission Hospital staff and WorkWell team that have so graciously been running the current site to return to caring for patients or assisting employees. The new site offers easily accessible parking for Mission Health employees that serve our community in roles outside Mission Hospital such as in physician practices, CarePartners, or numerous other settings throughout the region.

There will still be limited small clinics at Mission Hospital, but these will be reserved primarily for those who are not able to get to the new South Asheville Clinic.

Thank you for your understanding and patience as, like almost everywhere across the country, there have been some bumps in this process. We realize the registration process has not been easy for many people, but again—thank you for your understanding and flexibility as we continue to work to get as many people vaccinated as quickly as possible to turn the tide on this pandemic.

Please note:

  • Scheduling MUST be done through the scheduling link. If the schedule isn’t open for you now, please try back in a day or two. We continue to submit team data to the various registration systems in order to open up the schedule to more people. If you do not have a set appointment you may be asked to go end of the line.
  • You may be asked to reschedule an existing appointment. As mentioned above a few clinics will remain at Mission Hospital, but in order to open MORE clinic slots for both 1st AND 2nd doses, some of the current slots will be closed and need to be relisted at the new location. We apologize for any convenience, but appreciate your flexibility as this is saves MANY hours of data entry.
  • In addition to scheduling please try to register yourself with the state CVMS system.  For most employees, your username is your HCA Email Address with the addition of “.COVID19vaccine” at the end.  For example, Jane.Doe@HCAHealthcare.com.COVID19vaccine.  You’ll need to select “Forgot your password?” for your initial login.  If you are unsuccessful, there will be people available to help with this at the clinic, however, any pre-registration will save you time in line AND eliminate significant manual data entry by your colleagues.
  • Please eat before receiving your vaccine.
  • THANK YOU. Thank you to all who have worked in the clinics and to those that have been redeployed from other roles to assist in this effort. Thank you to those that are taking the step to get vaccinated. This is how we end COVID.
  • Keep going with the 3Ws. Just because people are vaccinated does not mean that COVID stops spreading. It is the combination of vaccinating our community AND safely practicing the 3Ws that will stop COVID.
  • As the NC Health Department’s education campaign says “You have a SPOT. Take your SHOT.” As you have surely seen in the national and local media, tiers keep being opened to get this vaccine widely distributed, but right NOW there is a focus on the healthcare systems. Please don’t wait and miss this prioritized opportunity. As our slots open, please don’t wait to sign up. The vaccination is not mandatory, but it is our hope that most of our Mission Health team will have at least their first dose by the end of January.

 

We continue to post more information for our staff on COVID-19 Education page on MOD and are sharing CDC and other vaccine information for the public on our website at www.Missionhealth.org/COVID.

 

Want to help your family and friends over age 65 get the COVID vaccine? So do we.

We have collected local clinic information and alert sign up pages for our WNC counties.

You can find the links to those pages at MissionHealth.org/Vaccine

 

Note: Coadministration with other vaccines

Given the lack of data on the safety and efficacy of mRNA COVID-19 vaccines administered simultaneously with other vaccines, the vaccine series should routinely be administered alone, with a minimum interval of 14 days before or after administration with any other vaccine. However, mRNA COVID-19 and other vaccines may be administered within a shorter period in situations where the benefits of vaccination are deemed to outweigh the potential unknown risks of vaccine coadministration (e.g., tetanus toxoid-containing vaccination as part of wound management, measles or hepatitis A vaccination during an outbreak) or to avoid barriers or delays to mRNA COVID-19 vaccination (e.g., in long-term care facility residents or healthcare personnel who received influenza or other vaccinations prior to/upon admission or onboarding). If mRNA COVID-19 vaccines are administered within 14 days of another vaccine, doses do not need to be repeated for either vaccine. For more information, visit https://www.cdc.gov/vaccines/covid-19/info-by-product/clinical-considerations.html

 


 

Vaccine Update for 1/11/2021

Concerned about your 2nd dose window? Check out this short video from Mission Health Chief Medical Officer, Dr. William Hathaway.

2nd Dose Scheduling Fix/Work Around

For those of you who have tried (repeatedly) to schedule a 2nd vaccine dose and continue to get errors because the scheduling system does still not seem to recognize that you received your first dose, we have created a work around solution.

Going forward, we have scheduled several NEW vaccination clinics in the system that are labeled as for “1st AND 2nd Doses.” These may be used for either dose.

PLEASE BE AWARE – while the first screen labels them as for “1st AND 2nd Doses,” as you get further into the system—such as the screen where you pick which day or where it confirms that you’re booked—it will only say that it is for your first dose. This is fine and you have still been successful in booking your 2nd dose appointment. Sample images are below.

Here is the link to schedule: https://vaccinescheduler.hcahealthcare.cloud/

The link also works for those who have not scheduled their first dose, whose tier has been opened. Those with issues logging in should contact the service desk at 828-213-2000.

Again, many thanks for patience with the complications, we hope this addresses many of your concerns.

 

 

Did you know?

If an employee received a non-COVID vaccine within the last 14 days, the Pfizer COVID vaccine should be deferred until 14 days have passed.

Example:

Pfizer COVID #1 Vaccine: December 18

Pfizer COVID #2 Eligible: January 3

Shingles Vaccine: January 1 – Employee would not be eligible for COVID#2 vaccine when they present on January 3.

If an employee needs another vaccine, they should weight their risk to benefits.

 


 

Vaccine Update for 1/5/2021

The 2nd Dose Vaccination Clinic schedules have now been opened for registration. PLEASE read the detailed instructions regarding the importance of CVMS registration and that you can receive your 2nd dose at any Mission Health location, although we would prefer those in the Asheville area NOT travel to the regional hospitals so that those clinics can be saved for those clinicians who work at those facilities. Make sure to sign up for a 2nd dose appointment slot.

Further, we are receiving many questions regarding the 2nd dose vaccination window. As noted below, the Pfizer vaccine window, per the CDC, can be 17-21 days after the first or as soon as possible thereafter. Therefore, you do not need get the 2nd dose on exactly day 21. Click here for a message from Dr. Hathaway about the 2nd dose window.

You may also get an email or text directly from the scheduling system, however here is the scheduling link: https://vaccinescheduler.hcahealthcare.cloud/ .

Please review the following vaccination information prior to scheduling:

There are currently two types of vaccines that have received emergency use authorization (EUA) from the U.S. Food and Drug Administration (FDA):

  • The Pfizer vaccine requires two doses, 21 days apart (within 17-21 days of the first dose, or as soon as possible thereafter).
  • The Moderna Vaccine requires two doses, 28 days apart (within 24-28 days of the first dose, or as soon as possible thereafter).
  • An individual is required to receive both doses of the vaccine from the same manufacturer (either Pfizer or Moderna) for both injections.
  • The second dose should be administered within the recommended interval. If unable to receive your second dose in the allotted period, the second dose should still be received as soon as possible. There is no recommendation to re-start the vaccine series.
  • You may return to any Mission Health location to receive your second dose.
  • Doses are administered similar to the flu shot, intramuscular.
  • Please bring your vaccination card and driver’s license, or Mission Health employee badge.

It is extremely important that you register and schedule online for this second dose—even if you just walked in for the first dose. In fact, you can expedite your vaccination process and time in line by trying again to register with the North Carolina system ASAP with this link:

https://covid-vaccine-portal.ncdhhs.gov/ (Use your Recipient Portal username, which is the email address that was used to register you with plus.covid19 vaccine.)

For those employees that have not yet had their tier opened to schedule their first dose, please don’t worry. As we continue to get confirmation of further vaccine shipments, more clinics will be opened for all our Mission Health team members to be vaccinated in the coming weeks.

 


 

Vaccine update for 1/4/2021

Since receiving our first shipment of vaccine, more than 3,700 of our Mission Health team and medical staff have received their first dose. We realize the registration and scheduling have been challenging, but we are hopeful that it should be easier going forward.

This week we opened more than 15 additional vaccination clinic days (3000+ more scheduling slots) in January both at Mission Hospital and across our regional facilities for employees to receive dose one. Whether you are still waiting to receive dose 1 or need to receive your 2nd dose, please continue to watch your email for registration and scheduling notifications.

We’ve been asked about why we can’t just do walk up clinics similar to the annual flu vaccine. First, this must be treated like a controlled substance, which requires much more extensive paperwork and regulation. Further, we must move to a more online system because as we vaccinate 10,000+ members of our team x 2 shots x 2 registration systems that is a lot of preventable data entry for those that could be doing other things to serve our patients.

Second Dose Update:

Second Dose Clinics are being scheduled across Mission Health January 6-9. Additional communication detailing available dates and times to schedule your booster vaccinations will be sent to you directly through email and/or text.

Please review the following vaccination information prior to scheduling:

There are currently two types of vaccines that have received emergency use authorization (EUA) from the U.S. Food and Drug Administration (FDA):

  • The Pfizer vaccine requires two doses, 21 days apart (within 17-21 days of the first dose, or as soon as possible thereafter).
  • The Moderna Vaccine requires two doses, 28 days apart (within 24-28 days of the first dose, or as soon as possible thereafter).
  • An individual is required to receive both doses of the vaccine from the same manufacturer (either Pfizer or Moderna) for both injections.
  • The second dose should be administered within the recommended interval. If unable to receive your second dose in the allotted period, the second dose should still be received as soon as possible. There is no recommendation to re-start the vaccine series.
  • You may return to any Mission Health location to receive your second dose.
  • Doses are administered similar to the flu shot, intramuscular.
  • Please bring your vaccination card and driver’s license, or Mission Health employee badge.

It is extremely important that you register and schedule online for this second dose—even if you just walked in for the first dose. In fact, you can expedite your vaccination process and time in line by trying again to register with the North Carolina system ASAP with this link:

https://covid-vaccine-portal.ncdhhs.gov/ (Use your Recipient Portal username, which is the email address that was used to register you with plus.covid19 vaccine.)

Based on vaccine outcomes thus far, there is a relatively low incidence of side effects. However, side effects are more common with the second dosage of the vaccine.

  • Common side effects include mild to moderate fever, fatigue, headaches and arm pain. If you experience these common side effects, please notify the employee health office as soon as possible.
  • Severe side effects are also rare but possible – these include hives, difficulty breathing, swelling of the face and/or throat, fast heartbeat, dizziness and weakness. In the event that you may experience a severe side effect, call 911.

Reminder: The vaccine is voluntary. However, it has been proven that both the Pfizer and Moderna vaccines are more than 94% effective after two doses. Getting vaccinated yourself may also protect people around you.

Again, thank you for taking this important step and please look to be contacted early next week regarding scheduling your appointment.

 


 

Vaccine update for 12/29/2020

In the first week of vaccine administration, more than 3,000 doses were distributed across Mission Health. More schedule slots were opened for this week, so if you received an email over the weekend or today about scheduling, you should please try to do so. More vaccination appointments will be opened for next week and beyond. For those who have had round one, you will be contacted about scheduling your second dose.

If you have questions regarding vaccination, you may send an email to: NCDV.DivisionEmergencyOperationsCoordinationCenter@HCAHealthcare.com

Response times will vary depending on the question. Please remember that CMVS related questions should be directed to: CVMS-Help@dhhs.nc.gov

Those who need help with their  ¾ ID should please call 828-213-2000.

 


 

Vaccine update for 12/21/2020

Thank you to everyone who has participated in the first phase of our vaccination distribution. Between Friday and Sunday more than 1,600 Mission Health employees and medical staff across WNC have received their first dose of vaccine.

Here’s what you need to know:

  • The process to vaccinate our Mission Health team will take weeks, not days. We have received our first shipment of the Moderna vaccine and word of our next batch of the Pfizer vaccine. This means we’ll have an additional 3,000+ doses for distribution starting next week and we expect more shipments to come beyond that.
  • More vaccination clinics will be scheduled the weeks of 12/28 and 1/3…and beyond! You will get an email or other notification when more clinic schedules are open.
  • Tomorrow’s (December 22) Mission Hospital Clinic is ONLY for those who have scheduled/completed registration online OR those who are specifically told to attend by their unit leader AND who have already completed the appropriate consent forms. Colleagues who are not pre-registered will be asked to come to a future clinic. This is so that we can continue to focus on getting those on our COVID units and ER vaccinated. We realize MANY units can potentially come in contact with those who could have COVID, but we all benefit from starting with those on the tiered units.
  • THANK YOU for your enthusiasm and eagerness to get the vaccine and patience with the process. We realize there have been challenges and look forward to our second phase of distribution starting 12/28. By then we anticipate the initial glitch with scheduling to have been resolved and are optimistic that things will go much more smoothly with pre-registration as we complete our highest tiers of vaccination and move to being able to distribute it more widely to our team.
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